You have a lot of decisions to make on a day to day basis. You need to stay focused and work on the stuff that needs you to to most-running your business or organization. If you are spending your time worrying about where your hardware and equipment assets are located and if they are being handled properly then you are taking time away from the day to day running of your business. The shame of it is, you don’t need to spend your time worrying about your assets if you have a good digital asset management software program in place.
Your assets come in all shapes and sizes. You have computers and computer peripherals, furniture and fixtures, and other equipment. You probably think you know where they are located and how old they are but do you really know what equipment you will have to replace next year and which of these items is still under warranty? Today’s asset management software can ensure that you have all this information right at your finger tips. As you go through your business planning process or prepare you business taxes, you will have up to date information on what you have, what it’s worth, and where it is located.
There are many good asset management software programs on the market today. So how do you choose which one is right for you? Naturally you will want to look at the price. But price shouldn’t be your only consideration. You need to make sure that the asset management software that you select is actually right for your needs.
Can the software package be installed on the type of hardware and operating system that you currently use? Microsoft Windows packages are a very good choice since most of us have access to that type of operating system. Can you load your assets into the database quickly and easily? Bar coding technology is a must-have for this. When you select a system that has the capability to print and read barcodes you can be up and running in a very short time. Add to that the capability to import the data you currently have stored in spreadsheets or other tools and you are on your way.
The best digital asset management software programs have the capability to handle both stationary assets such as desks and file cabinets and assets that move from place to place or employee to employee. That may include computers, cameras, or other office tools. With the reporting functions that are built-in you will be able to access up to date information on where your assets are located and who is responsible for them.
In addition to tracking where your assets are, check to be sure that the asset management software you are considering will enable you to keep track of warranty information. This is particularly helpful when it comes to repairs. You may find that you are unnecessarily paying for maintenance and repairs when you don’t need to.
Asset management software is a basic must have tool for any business. Without it you are probably spending more money than you have to and replacing equipment that should be onsite. Do you really have extra money to waste?